On February 24, 2014, Clerk Debra DeBerry debuted an online Property Fraud Registry Alert System. The system was designed to provide property owners with the ability to register properties and receive notifications when certain real estate and personal property records are filed with, indexed, transmitted or recorded on their real property. This system gave DeKalb property owner an extra level of assurance that a fraudulent filing would not go unnoticed. 

The new FANS (Filing Activity Notification System) is an upgraded, modern version that give homeowners the same email alert, if something is filed on their property, or properties of family members.

* If you were registered with the previous system, you will need to re-register with the current FANS system. 

When mailing documents to be filed, remember the following:

1.    You must include the Original document for recording.

2.    Make sure your document has a grantor, grantee and has a Dekalb County legal description.

3.    Must be signed, unofficially witnessed, notary signature and stamp with expiration date.

4.    Generated PT61 form required for all conveyances.  Go to www.gsccca.org to complete and print form.  Be sure to select DeKalb County.

5.    Make sure your fees are enclosed payable to Dekalb Clerk of Court; Recording fee, T-Taxes, I-Taxes.

6.    A separate check is required to each filing fee. 

7.    Include a return address at the top left corner of your recording.

8.    Leave a three inch margin in the upper right corner of your document for recording information. 

9.    Make sure the Parcel ID Number is on the first page of your recording as required by HB 694 (2019-2020). 

Mail filings to:

DeKalb County Clerk of Superior Court

Real Estate Division /Filing

Ground Floor

556 N. McDonough Street

Decatur, GA 30030

Request for copies by mail

• Make sure to provide the book type and page number for your request. 
• When requesting a UCC copy please provide the UCC # 044-year-00000. 
• The request will not be processed without this information.

Request for Certified Copies via eCertification Portal

Certified documents can be accessed via eCertification Portal. You will create an account and submit a request. The Clerk's Office will review your request and if possible, submit your certified documents via the eCertification Portal. You will have six (6) days to pay for the documents. If you do not pay for the documents within the six (6) days, your request will be automatically rejected and you will need to resubmit your request. 

Fees

Copy request fees are; Certified $2.50 for the first page .50 cents for each additional page.

Regular copies are $1.00 per page.

Plat copies are $2.00 per page.

Enclose your payment; Cashier’s Check, Money Order or Attorneys Check, payable to Dekalb County Clerk of Court

Clerk of Superior Court

Attn: Real Estate

556 N. McDonough ST, Ground Floor

Decatur GA 30030

Only original, national forms are accepted. Acknowledgment copies are mailed to the address provided in block 16 the day of recording. No rush recording provided. No forms provided. UCC forms available online at www.gsccca.org.

Effective January 1, 2022 – Mandatory E-filing of Uniform Commercial Code Filings (UCC)

The DeKalb County Clerk of Superior Court’s Real Estate Department records and indexes all DeKalb County Uniform Commercial Code Filings (UCC). Only original, national forms are accepted. No rush recording provided. No forms provided. All UCC forms are available online at www.gsccca.org.

- Outdated form (form must have Revision Date no older than 04/20/11)

- Missing information (e.g. Acknowledgment, Debtor, Secured Party)

- Handwritten (information on form must be typed, not handwritten)

- Illegible (must be in legible format)

- Contains personal/sensitive information (e.g. Driver’s License, Social Security, etc.)

- Initial Financing Statement File Number is missing or not in proper format

- Fee submitted doesn’t cover recording fee cost

- Having Multiple Action Items Checked (For Amendments, only 1 Action Item (numbers 2 thru 5 and 8) can be checked, per recording

- Improper filing (mentions government agency or entity)

- Box 13 is checked on Initial UCC Financing Statement Amendment (UCC-1Ad) (cannot have REAL ESTATE box checked on Non-REAL ESTATE UCC form)

- Box 1b is checked on Initial UCC Financing Statement Amendment (UCC-3) (cannot have REAL ESTATE box checked on Non-REAL ESTATE UCC form)

https://www.gsccca.org/file/ucc-forms

Effective January 1, 2017 — Mandatory e-filing of Plats

Pursuant to House Bill 1004, all Plats must be electronically filed though The Clerk's Authority Website. Go to: efile.gsccca.org, register your account as an Individual or Business and go directly to the “File My Plat”.

For Any Additional Assistance

Contact GSCCA Customer Service  

(800) 304-5174 or (404) 327-9760

Or e-mail: help@gsccca.org

Bond, Surety or Cash, must be double the amount of the lien if commercial property or must state residential. Clerk must approve bond before it is recorded. Authority O.C.G.A 44-14-364

Must be filed within 90 days from the date of completion of work or last day materials were furnished. Authority O.C.G.A. 44-14-361

• After stating the date the claim became due the following language must be included: "which is the same date as the last date the labor, services or materials were supplied to the premises"
• Lien must include a statement in 12pt bold font regarding it's expiration pursuant to 44-14-367 and notice that the owner has the right to contect the lien: "THIS CLAIM OF LIEN EXPIRES AND IS VOID 395 DAYS FROM THE DATE OF THE FILING OF THE CLAIM OF THE LIEN IF NO NOTICE OF COMMENCEMENT OF ACTION IS FILED IN THE TIME PERIOD. 44-14-367"

The DeKalb Clerk of Superior Court maintains in our office, copies of military discharge/separation documents (DD-214) for DeKalb residents and provides certified copies for service members at no cost.

Bring the original DD-214, a DD-214 with a raised seal issued by the United States National Personnel Center, or United States Archives form 13038 to our office for recording. Free of charge. 

Why is it important to file your DD-214?

Recording your DD-214 will give you an additional location to obtain a copy if the original is misplaced or destroyed. Military service record documents are kept confidential and only the Veteran or their next of kin with proper documentation can retrieve a certified copy, free of charge. 

All Veterans from 1950 to present time have a DD-214 issued. Those who served during WWII do not possess a DD-214, should have a Discharge/Separation paper issued between 1941 – 1946 War Department Document No 55-53.

DD-214 is an official record of your service and contains information normally needed to verify time and dates of service, discharge status and other employment or membership benefits.  

If you have misplaced these documents and/or they were never recorded at your local courthouse certified copies can be obtained by contacting the National Archives and Records Administration - https://www.archives.gov/veterans/military-service-records

Once you record your DD-214, be sure to notify your family or designated representative. 

Original documents are recorded immediately and returned. Authority O.C.G.A. 15-6-72.

All Deeds of Conveyance require a PT-61. Payment of transfer tax is required at time of recording if not exempt. Authority O.C.G.A. 48-6-1; 48-6-2. PT-61's available online at www.gsccca.org/file. Form must be completed online, printed and submitted with deed at time of recording.

ALL deeds of conveyance must have the Tax Parcel ID #  shown at the top of the first page to be eligible for recording.

Must be filed within 90 days from date of execution to avoid penalty and interest on intangible tax if the maturity date is more than three years or it is not exempt. Authority O.C.G.A. 48-6-61

Must be filed within 120 days from date of execution to avoid a penalty of $500.00.

Click here to go to Fees charts